Institutional Policy Statements

• Under the Massachusetts General Laws, Chapter 151C, any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day, will be excused from any such examination, study, or work requirement and will be provided with an opportunity to make up such examination, study, or work requirement which may have been missed because of such absence on any particular day; provided, however, that such makeup examination or work will not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse or prejudicial effects will result to any student because of availing himself or herself of these provisions.

• Refer to Affirmative Action.

• In accordance with the Student Right to Know Act (Title 1 of Public Law 101-542), the Campus Crime Report is available upon request from the Department of Public Safety.

• Under the Massachusetts General Laws, Chapter 15A, Section 9, public institutions of high education in the Commonwealth of Massachusetts are required to notify the U.S. Citizenship and Immigration Services (USCIS) immediately of the name and last known address of any international student requiring a student visa whenever such student does not enroll, enrolls for less than full-time, withdraws or graduates from the institution. The public institutions of higher education shall forward copies of any such USCIS notifications to the Board of Higher Education.

• Under the Massachusetts General Law, 105 CMR 220.600, in order to be registered at an institution of higher learning, every (1) full-time undergraduate or graduate student and (2) every full-time or part-time undergraduate or graduate student in a health science program who is in contact with patients, must present a physician?s certificate that such student has received the following immunizations:
  1. 1. at least one dose of mumps and rubella vacine(s) given at or after 12 months of age;
  2. 2. two doses of live measles vaccine given at least one month apart beginning at or after 12 months of age;
  3. 3. a booster dose of Td within the last ten years; and
  4. 4. 3 doses of Hepatitis B vaccine. (If the Hepatitis B vaccine has not been received, arrangements must be made prior to enrollment.)
• The requirements of the Massachusetts General Law 105 CMR 220.600, shall not apply where:
  1. 1. the student provides written documentation that he or she meets the standards for medical or religious exemption set forth in M.G.L.c.76, §15C;
  2. 2. the student provides appropriate documentation, including a copy of a school immunization record, indicating receipt of the required immunizations; or
  3. 3. in the case of measles, mumps, rubella, and hepatitis, the student presents laboratory evidence of immunity.
• Students may be registered on the condition that the required immunizations be obtained within 30 days of registration. You may obtain the vaccination record from your high school, personal physician or military records. If you are unable to obtain your record, you can be re-immunized or can obtain blood work to prove immunization.

• Confidentiality of Student Records
  Cape Cod Community College complies with the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment) which governs access to and release of information contained in student educational records. Students have the right to review their educational records and seek corrections of errors they may find in their records. Students have the right to file written complaints with the U.S. Department of Education, Family Policy Compliance Office, concerning alleged violations of this act.
• Release of Educational Records
  Personally identifiable information may be released under certain circumstances, as provided by law. These include but are not limited to the following:
  1. 1. College personnel may have limited access to student records for legitimate educational or administrative purposes.
  2. 2. Confidential student records may be released pursuant to a court subpoena. However, the Registrar shall use professional judgment in determining which information to release and shall so notify the student in writing prior to releasing the requested information.
  3. 3. Medical and counseling records are different from educational records, and access is more limited. Such records will not be released without the student's prior consent except as provided by law.
  4. 4. Information regarding the student, including educational records, may be released to parents of students who are claimed as dependents on their income tax returns.
  5. 5. A log or record will be kept for all students documenting release of that student's records. No entry in the record need be made if access is provided by federal or state law.
  6. 6. The College may refuse to release transcripts for such reasons as unpaid financial obligations to the College.
  7. 7. The College may refuse to release any personally identifiable information, the disclosure of which may constitute an unwarranted invasion of personal privacy.
• Students seeking additional information regarding their rights under the Family Educational Rights and Privacy Act should contact the Registrar's Office or the Vice President of Academic and Student Affairs office.
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• Student Right to Know Disclosure
  In acordance with the Student Right to Know Act (Title 1 of Public Law 101-542), the graduation rates of degree-seeking, full-time studnents are available to all current or prospective students from the Office of the Registrar, and will be provided upon request.
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• Student Directory Information
  Cape Cod Community College has designated certain types of information as "directory information". This includes the student's name, home town, earned degrees or certificates, and academic honors. Students may restrict release of this information, if they wish, and this data will not be released except as authorized by law. Requests to restrict the release of directory information shall be made in writing to the Registrar. The College assumes that failure of any student to do so indicates approval for release of the information indicated above.

   

  Notwithstanding the College's definition of directory information, the Department of Defense, pursuant to the Omnibus Consolidated Appropriations Act of 1998, identifies the following student information as directory information: Student names, addresses, and telephone listings; and if known, student ages, levels of education, major. If an eligible student chooses not to exercise his/her aforementioned right to refuse to permit the College to designate some or all of those types of information about the student as directory information, the College will release to the Department of Defense, or an agency thereof, that student information which the Department of Defense has designated as directory information. This may result in the nonconsensual release of students personally identifiable information by the College to the Department of Defense. When student information is released pursuant to the Department of Defense request, notice of the request and release of student information in accordance therewith, will be posted in a conspicuous location in the College Registrar's Office for the period of one academic year. All requests for student directory information shall be made in writing to the Registrar who shall review the request for compliance with all state and federal laws and regulations. The College will not release any student information over the phone or to persons making inquiry in person.

• Under the Massachusetts General Laws, Chapter 51, Section 42E (Section 17 of Chapter 475 of the Acts of 1993) effective January 1, 1995, affidavit of voter registration forms are available at the Registration Office. See the Registrar for details.